Deadlines & reminders
Probation, fixed terms, expiring documents, safety briefings, driving licence checks, first aiders and deletion periods in one list – colour-coded by urgency and with email reminders.
More features of uttek HR
Digital personnel file
Personal data, contact, emergency contact, department, line manager, contracts with probation, fixed term and salary, hours balance from uttek Time – all on one page, as a printable data sheet PDF.
Holidays & absences
Holiday account per year with carry-over and expiry, half days, bank holidays for Germany/UK, sickness, parental leave, special leave. Requests on the phone, decision by the line manager, monthly overview for the team.
Documents with expiry dates
Contracts, references, certificates and proofs per person, confidential categories for HR only, retention period per document type.
Joiners & leavers with checklists
Templates for joining and leaving with tasks relative to the key date and responsibilities (HR, line manager, IT, office, employee) – starts automatically for a new joiner.
Data protection built in
Roles and permissions, sensitive data and salaries encrypted, line managers only see their team, access log per file, deletion periods, GDPR access and erasure.
Reports & payroll list (Pro and up)
Headcount, joiners and leavers, turnover, holidays and sick days in summary. In Enterprise: monthly list for payroll with hours, holidays, sickness and changes.
uttek Connect: Rota, Time, Dispo
Pro and up: staff and absences to uttek Rota, Time and Dispo, hours balance from uttek Time, jobs from uttek Dispo checked against holidays and qualifications. REST API and webhooks.
State-of-the-art security
Password policy with a check against leaked passwords, two-factor sign-in via authenticator app with backup codes (can be required per role), login lockout after failed attempts, “forgot password” by email, HTTPS/HSTS and encryption of sensitive fields – all switchable, nothing forced.